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Summary The Assistant provides a range of just administrative/financial support. The incumbent provides high quality, timely, efficient and effective services, including entering and reporting data, and carrying out document and records management. Duties Enter data related to service line transactions and activities into system (e.g. time entry, procurement, contract administration) Maintain training records Carry out quality control of data entry (e.g. for monthly expenses, time-entry reporting, accounts payable, progress payments) Carry out document and records management (electronic and hard copy filing, archiving) Process accounts payable and other financial transactions (e.g. vendor payments, change orders, expense claims, journal entries) Book travel and organize conferences (venue, accommodation) Perform receptionist duties Other Prepare tables and reports in support of business management activities (e.g. aging, profit and loss, monthly recoverable contracts, time entry) Take and prepare minutes of monthly staff meetings Participate in year-end activities (e.g. prepare year-end financials, set up files and databases for new fiscal year, archive files)Prepare purchase orders, as required (e.g. for office supplies, furniture, service contracts) Other duties as assigned Knowledge Administrative best practices Formal Education and/or Certification(s) and Background Min : high-school diploma Abilities Use applicable computer software and operating systems Demonstrate attention to detail Development and Leadership Competency Profile Knowledge and ability Communications Results focused and innovation Service delivery Teamwork and collaboration Leadership We thank all those who apply. Only those selected for further consideration will be contacted.
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