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Administrator Facilities Management

This listing was posted on Ministry of Social Development.

Administrator Facilities Management


About us The Ministry of Social Development (MSD) is a people-centred organisation. We’re in communities across the motu, working with partners to help New Zealanders be safe, strong and independent. We provide social policy and advice to government and assistance, including income, employment and housing support to people of all ages, families, whānau and communities. As a Te Tiriti o Waitangi partner we are committed to supporting and enabling Māori, whānau, hapū, Iwi and communities to realise their own potential and aspirations. Our people are as diverse as the communities we serve. We care about the wellbeing and success of our people and provide a supportive and inclusive working environment where people can thrive and be who they are. Administrator Facilities Management • Do you want to flex your administrative skills? • Enjoy facilities management? • Do you know your way around a mailroom? • Want a job that has a mix of desk based and active work? About the Role The primary role of the Facilities Administrator is to provide quality customer services and effective facilities management across our National Office sites. This role includes: organising and following up on repairs and maintenance, assisting with contractor management, issuing access cards, answering staff enquiries, onboarding and offboarding staff from a facilities perspective, making calendar bookings, working in the mailroom, and general administration. Skills and Experience To be successful in this role you will need: • Facilities management experience is preferred • General administrative experience • High energy, flexible and adaptable, with a positive ‘can do’ attitude • Highly customer focussed, with a commitment to service excellence • Excellent organisational skills and good attention to detail • Great problem-solving skills • Strong relationship building skills • Know your way around Microsoft products (Word, Excel, PowerPoint, E-mail) and research tools (internet and database use) This role also has the responsibility of being our team Health & Safety Representative. It would be an advantage to have some previous experience or knowledge of health and safety. About our Team The Property and Facilities Team includes the Ministry’s property operations, property strategy and National Office Facilities. Our Purpose is to bring our expertise and connections in Property and Facilities to deliver safe, fit for purpose work environments today and tomorrow. How to apply To apply, click the 'Apply Now' button to upload your CV, cover letter and complete the online application form. Note: Your cover letter will be a key part of our assessment process, so please highlight how your experience relates to the competencies listed in the position description. All applications must be made online. If this is not possible or if you have any queries, please contact us at Internal MSD Employees – please apply through your myHR portal at work. This will ensure that your myHR employee profile is visible as internal candidate. Closing date: Friday, 18 June 2021. Position Description Joining us Joining MSD means being part of a whānau that celebrates the diversity each individual represents. We show manaaki, we care about the wellbeing and success of people and want everyone to thrive, and be who they are in a supportive and inclusive working environment. We work together to make a difference for communities while doing the right thing with integrity. We are a Treaty partner committed to strengthening relationships with Māori, Hapū, Iwi and communities to realise their own potential and aspirations. If you have any support or access requirements, we encourage you to tell us when you apply so we can assist you through the recruitment process.
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